Purchases, freight and purchase returns
A purchase bill adds stock, updates the item's average cost and, if you don't pay in full, adds the rest to what you owe the supplier.
Record a purchase
On the computer (website)
- Open Purchases and tap + New purchase. Enter your PIN if asked.
- Choose the supplier and type the Supplier bill no. if you have it.
- Add the items with the quantity and purchase rate.
- Add Freight / labour if you paid for transport or loading.
- Choose how much you paid now — the rest goes to the supplier's khata — and save.
On the phone app
- Open More → Bills & orders → New purchase and enter your shop PIN.
- Choose the supplier, add the items and type the Purchase rate.
- Choose Paid in full, Not paid (udhar) or type Paid now (cash).
- Tap Save purchase. Purchases need the internet.
Tips
- Freight and the bill discount are spread over the items, so the average cost is the real landed cost — and profit is right.
- Low on stock? The low-stock alert has a New purchase button.
Return goods to a supplier
- On the website, open the purchase bill and tap Return.
- Keep the lines going back and set the quantities.
- Choose a cash refund, or take it off what you owe them, and save.
Tips
- Purchase returns are made on the website. They show under Purchases as returns to suppliers.
Keep purchases private
Purchase rates show your profit, so they are protected. Only roles with purchase permission can see them, and with Ask for PIN on sensitive screens on (Settings → Bills & rules → Security), purchase screens ask for the PIN. On the phone, suppliers and their khata stay locked until you tap Unlock suppliers and enter the PIN.
Common problems
- I can't see Purchases
- What to do: Your role doesn't include purchases. Ask the owner.
- “No suppliers on this phone”
- What to do: Add the supplier (online), then sync the phone.